Your Stand
Content
Shell Scheme Stands
Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.
Shell Scheme Health & Safety
As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected be your actions or omissions. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown. These measures should be featured in your H&S Documentation.
As a Shell Scheme Exhibitor you are required to product the following documents;
- Stand Information Form – if you are planning on having a live performance or demonstration on your stand
- A detailed risk assessment for show open, identifying any risks with working onsite and what control measures are put in place to protect your workers. This does not need to be submitted but must be available if requested.
- A risk assessment for build and breakdown (only required from shell scheme stands who are building within their stand. If you are not planning any build these documents will be done on your behalf by the official stand contractor).
Shell Scheme Stand Information
Please note that all Shell stands are cleaned or sanitised every night on show open days.
Stand Extras
If you would like to order any additional items or services for your stand please click here.
Space Only Stands
If you have booked a 'Space Only' stand this means you will be allocated an empty space on the show floor and you are responsible for providing everything else.
Please refer to your Exhibition Agreement for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the sales team.
An alternative to your current space only would be to upgrade to a SmartSpace Stand - which will be less costly than creating your own stand from scratch and also far less hassle, as the SmartSpace team will manage the whole build process for you. Please click here for more information about SmartSpace.
Stand Space and Exhibitors Responsibilities
Exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by RX Global on space only sites.
It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. Where possible the organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition.
Exhibitors are also responsible for ensuring that stand designs submitted comply with the latest guidelines for 2025. It is recommended that stand designs are simplified and pre fabricated or be modular in construction to facilitate efficient assembling. This will also ensure less manpower onsite.
Standfitting regulations contained within this section must be observed by you when planning your stand design and layout. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with passes and any additional information they may require.
If you have an appointed contractor, please email [email protected] with their contact details.
We will be pleased to offer advice and guidance where required.
Space Only Stand Plan Submissions
Space Only stands are required to submit certain documents in advance of build which are required no later than:
- Double Deck Stand plans deadline: 24 February 2025
- All other plans deadline: 10 March 2025
ATM25 has introduced a charge for additional double decker/triple decker stand space. The purpose of introducing this is to encourage our exhibitors to build out, as opposed to up to a double/triple decker helping with the complexity of building and dismantling such stands during the approved build and breakdown times. The Double Decker will be priced at $300 per sqm, If the stand plans are not submitted by the deadline of 24 of February 2025, the order will be UPGRADED with the “Double Decker Late fee” and the cost will increase from $300 to $400 per sqm. The final deadline for space only stand submissions is 10 March 2025..
HOW TO SUBMIT STAND PLANS
Ops Squad Stand Plan Team will be looking after the Space Only stand plan sign off process in its entirety for the event, including managing all queries you may have about your stand designs.
In order to issue permission to build, we require the documents as detailed in the list below from you or your contractor to be submitted through the FFAIR portal.
- Fully dimensional stand plans with elevations
- Rigging requirements – where relevant
- Structural calculations – if required, see Complex Structures
- Use of lifting equipment/need for complex lifts
- Risk assessment for the build and breakdown periods
- Method statement including work phases and times
- Public liability insurance for the Stand Contractor
Double Deck stands must also submit:
As a Space Only Exhibitor, you will be sent a link to sign up to the portal. You can add your contractor’s details to the portal and they will also be able to upload the necessary documents.
If you have not received the sign up link to the portal, please contact Ops Squad, and they will be able to assist you. The sign-up link comes from [email protected]. You may search from emails for this sender.
Once they have all of this information, they will review and come back to you with any questions and then issue you with a Permission to Build Certificate.
OPS SQUAD STAND PLAN TEAM CONTACT DETAILS
Email: [email protected]
Phone: 01293 401051
Stand Build Regulations
This section details stand build regulations which must be applied to your stand design.
SmartSpace
What is SmartSpace?
SmartSpace is the design & build service provided by RX Global to help exhibitors maximise their presence at the show. SmartSpace provides a full turnkey service, which means that everything you need for the stand is taken care of, so when you arrive on the stand, all you need to do is put out your products and brochures.
Benefits of SmartSpace
- Single invoice for all stand services
- Designs tailored to your specific needs
- Competitive package prices
- Saves you time
- Order forms completed on your behalf
- Project management by RX pre-show and onsite
Hear what our customers have to say